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Tuesday, September 19, 2017

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Why Outsource?

Five Main Reasons to Outsource Bid Writing ...

Not every company should outsource the development of responses to requests for proposal (RFPs).  Companies large enough to dedicate two or more employees solely to RFPs should keep the function in-house and find ways to do them better internally.

However, companies that are too small to justify having two or more dedicated resources should consider outsourcing for the following reasons.

  1. Improve Quality: Companies with no specific people managing RFPs typically do not produce high-quality documents because those involved have too many other responsibilities and lack the requisite skill sets.  Your RFPs will suffer if you do this long enough, you will lose RFPs you should win, and then make less money.
  2. Avoid Burnout: Most small companies that have one employee working on RFPs will eventually see this person burn out due to the repetition associated with the process.  Invariably, the quality of even the best person's work suffers the more they are counted on to answer the same questions, over and over again. Your RFP responses will suffer, you will lose RFPs you should win, and then make less money.
  3. Control Quality: If the person working on RFPs at your company is a highly talented individual, most likely the organization will ultimately need to draw the person into areas of greater need, reducing the amount of time the person can spend on important RFPs. Then your RFP responses will suffer, you will lose RFPs you should win, and then make less money.
  4. Handle More Work Volume: It is often too difficult for one person to keep up with the volume of RFPs that your company may want to respond to.  Your opportunities will diminish when your sole resource can't simultaneously handle the amount of work that needs to be done, or cannot do multiple projects to the same level of quality. Your RFP responses will suffer, you will lose RFPs you should win, and then make less money.
  5. Prevent Turnover: If your bid writer leaves your company, you have to start over -- typically with two weeks' notice.  Outsourcing with a reputable company ensures you will never again have to start over with this crucial business process, since the company will train multiple resources to work with your content.  Not convinced? Keep it in-house, and your RFP responses will suffer, you will lose RFPs you should win, and then make less money.

Contact us if you would like to talk about these common concerns or others that may affect your organization.